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Event Information

51st Annual Hilly Hundred Weekend Bicycle Tour - VOLUNTEER REGISTRATION

Presented By
Central Indiana Bicycling Association 

Sanctioned By
CIBA

Location/Address
601 S. Edgewood Drive Ellettsville, IN 47429 US

Event Start Date
Oct 5, 2018 7:00 AM EST 

Event End Date
Oct 7, 2018 5:00 PM EST 

Registration Starts
Jul 1, 2018 5:00 PM EST

Registration Ends
Sep 25, 2018 11:59 PM EST  OPEN 

Event Description

This page is for volunteer registration only!!!
Please  CLICK HERE  if you would like to register for the event as a participant.
 

 VOLUNTEER TASK DESCRIPTIONS 
 
Bicycle Security
The first shift on Friday first opens four large tarps to cover the gym floor. The tarps which weigh about 300 to 400 pounds each and at least four people are needed to open one and drag it into place. Then 45 to 50 bike racks are taken out of the trailer and setup.
Both Friday shifts and both Saturday afternoon shifts check bikes into Bike Security. Volunteers put one of a pair of matching tickets on a bike and the other ticket is given to the bike owner. The owner puts their bike on the rack.
Both Saturday morning shifts and both Sunday morning shifts check out bikes. Volunteers check that people entering Bike Security have a ticket. The bike owner then gets their bike and shows a volunteer they have the ticket that matches the one on the bike. The volunteer takes both tickets and discards them.
In addition to checking out bikes, the second shift on Sunday disassembles the bike racks and stores them on the trailer.

Merchandise Distribution
Volunteer will take the slip with the prepaid merchandise listed and give them merchandise listed on the slip.

Merchandise Sales
Volunteers will be selling merchandise available they will be using a tablet to enter sales.

Vendor Tent Area
Volunteer will assist vendor tent director as needed and distribute ice cream to returning riders.

Information Booth
Volunteers will provide information about CIBA and other rides though out the year.  CIBA MEMBERS PREFERRED!!!

Sleeping Bag Area
Volunteers will be...

Parking and Camping
Volunteers will offer direction and answer questions to participants of the Hilly upon arrival at the campus, limited set-up and tear down of parking tape, cones and signs.

Snack Bar
Work at the high school gym snack area serving snacks and cider

On Site Registration
Assist participants with registering for the Hilly Hundred on the day of the event.  Computer experience is required.
FRI 4:30 pm - 9:30 pm, SAT 7:00 am - 11:00 am, SUN 7:00 am - 10:00 am.

Pre Registration Materials Distribution
Distribute registration materials to pre-registered participants.
FRI 4:30 pm - 9:30 pm, SAT 7:00 am - 11:00 am, SUN 7:00 am - 10:00 am

Rest Stops
Volunteers will assist with serving food and drinks to the riders and keeping the site clean.  Volunteers will help unload food off trucks and load up leftover food at the end.  You can ride and work the rest stop.

SAG Driver
Volunteers will be...

HAM Communications
Volunteers will be...

Medical Personnel
Volunteers will be...

Route Signs
Consist of teams of 2 – one person will drive while the other person will place/pick up the sign in the ground along the route.

Volunteer Check In
Report to Volunteer Coordinator and will helping pass out volunteer info and shirts. A few will be extras on Friday night to assist with other odds and ends in other areas if needed.

Photography
Friday - Take photos Friday evening around school, campground, and vendor tent areas.
Saturday - Take photos 
on route, at sag stops, around school, and vendor tent areas.

Photos need to be shared with slide show editors at the high school by 1:00 pm Saturday, either by SD card, email, text, or air drop.  Wide variety of settings preferable.

Entertainment
SAT (12:30 – 5:30 pm) - 2 Slide show editors at high school.   Must provide own laptop computer with some sort of slide show capabilities.
SAT (4:30 – 9:30 pm) - 6 Auditorium attendants to keep auditorium doors closed to general public until about 6:00, reserve first row of center section for slide show workers, reserve next two rows of center section seats for Hilly board members, reserve next 8 rows of center section and first two rows of each side for Hilly volunteers wearing official t-shirt, sssist as needed backstage, clean up backstage and in auditorium as needed following show.
Welcome Briefing
Volunteers will staff the entry doors and exit door for the auditorium, stamp the back of the hand of each participant to show they have attended the welcome/safety briefing prior to registration (on site or pre-registered). The exit door person makes sure no one leaves the presentation early or simply walks through the auditorium.

 CLICK HERE  to see a detailed view of our 2018 merchandise.


The deadline to purchase jerseys online is August 17.  The deadline to purchase other clothing online is August 28.  However, there will be a very limited supply of merchandise available for sale at the event that will be sold on a first-come, first-served basis.


Category Distance Start Time Prizes Field Limit Fee Add to Cart
Entertainment - Saturday0 NANo start timeNone8$ 0.00
Bicycle Security - Friday PM0 NANo start timeNone8$ 0.00
Bicycle Security - Saturday AM0 NANo start timeNone8$ 0.00
Bicycle Security - Saturday PM0 NANo start timeNone8$ 0.00
Bicycle Security - Sunday AM0 NANo start timeNone8$ 0.00
Merchandise Distribution - Friday0 NANo start timeNone8$ 0.00
Merchandise Distribution - Saturday0 NANo start timeNone8$ 0.00
Merchandise Distribution - Sunday0 NANo start timeNone8$ 0.00
Merchandise Sales - Friday0 NANo start timeNone8$ 0.00
Merchandise Sales - Saturday0 NANo start timeNone8$ 0.00
Merchandise Sales - Sunday0 NANo start timeNone8$ 0.00
Vendor Tent Area - Saturday0 NANo start timeNone1$ 0.00
Vendor Tent Area - Sunday0 NANo start timeNone1$ 0.00
Information Booth - Friday0 NANo start timeNone8$ 0.00
Information Booth - Saturday0 NANo start timeNone8$ 0.00
Information Booth - Sunday0 NANo start timeNone8$ 0.00
Sleeping Bag Area - Friday0 NANo start timeNone8$ 0.00
Sleeping Bag Area - Saturday0 NANo start timeNone8$ 0.00
Parking and Camping0 NANo start timeNone45$ 0.00
Snack Bar - Friday0 NANo start timeNone1$ 0.00
Pre Registration Materials Distribution - Friday0 NANo start timeNone12$ 0.00
Pre Registration Materials Distribution - Saturday0 NANo start timeNone12$ 0.00
Pre Registration Materials Distribution - Sunday0 NANo start timeNone1$ 0.00
On Site Registration - Friday0 NANo start timeNone6$ 0.00
On Site Registration - Saturday0 NANo start timeNone6$ 0.00
On Site Registration - Sunday0 NANo start timeNone1$ 0.00
Rest Stop 1 - Saturday0 NANo start timeNone8$ 0.00
Rest Stop 1 - Sunday0 NANo start timeNone8$ 0.00
Rest Stop 2 - Saturday0 NANo start timeNone8$ 0.00
Rest Stop 2 - Sunday0 NANo start timeNone8$ 0.00
Rest Stop 3 - Saturday0 NANo start timeNone8$ 0.00
Rest Stop 3 - Sunday0 NANo start timeNone8$ 0.00
SAG Driver - Saturday0 NANo start timeNone8$ 0.00
SAG Driver - Sunday0 NANo start timeNone8$ 0.00
HAM Communications - Saturday0 NANo start timeNone8$ 0.00
HAM Communications - Sunday0 NANo start timeNone8$ 0.00
Medical Personnel - Saturday0 NANo start timeNone8$ 0.00
Medical Personnel - Sunday0 NANo start timeNone8$ 0.00
Welcome Briefing0 NANo start timeNone8$ 0.00
Route Signs - All Weekend0 NANo start timeNone8$ 0.00
Volunteer Check In - All Weekend0 NANo start timeNone8$ 0.00
Photography0 NANo start timeNone8$ 0.00
Director - All Positions are Filled0 NANo start timeNone20$ 0.00
 
Sleeping bag space - per person
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    $ 0.00
Tent camping in designated areas - per tent
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    $ 0.00
RV camping - per vehicle - no services
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    $ 0.00
Men - Dark Grey T-Shirt
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    $ 21.00
Women - Dark Grey T-Shirt
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    $ 21.00
Softstyle Turquoise T-Shirt
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    $ 18.00
Men - Sport-Tek Quarter Zip
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    $ 30.00
Women - Sport-Tek Quarter Zip
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    $ 30.00
Performance Fleece Light Jacket
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    $ 40.00
Men - Short Sleeve Cycling Jersey
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    $ 65.00
Women - Short Sleeve Cycling Jersey
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    $ 65.00
Cycling Socks
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    $ 11.00
Baseball Cap
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    $ 18.00
Water Bottle
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    $ 10.00
Hilly Hundred Decal - White
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    $ 2.00
51st Annual Hilly Hundred Decal
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    $ 3.00
Commemorative Package - Hilly Poster, Pin and Patch
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    $ 15.00